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The Paperwork
The Application: Who Does What?
Student
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Complete the student portion of the application including any required supplements.
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Submit the application and supplements by the stated deadline.
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Include the application fee or fee waiver by deadline.
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Provide teacher recommenders with the college list and any appropriate forms.
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Early & Rolling Applications- 10/15
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Complete the Final College List form with a parent signature by 11/17. Submit to your counselor.
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Officially send standardized test scores to colleges, if required. Note: this may take 2 to 5 weeks. Follow Score Choice rules.
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Complete and submit financial aid applications (FAFSA, CSS Profile) and any requested supporting materials (such as copies of tax returns).
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Follow up when notified of missing application materials.
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Send handwritten, thoughtful thank you notes to recommenders.
Counselor
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Review and approve each student’s Final College List.
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Write School Letter of Recommendation.
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Prepare accurate official transcript.
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Complete the School Report Form for each college a student applies.
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Send the school materials by deadline:
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School Report
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Transcript
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School Letter of Recommendation
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Profile
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In some cases and only by student request, the following may be included:
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Supplemental Recommendations
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Teacher Recommendations when necessary.
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When notified of missing materials, resubmit materials.
Teacher
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Write Teacher Recommendation.
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Complete the Teacher Recommendation Form (online).
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Submit the Teacher Recommendation Form and Letter by stated deadline online.
The Paperwork
School Reports
Most college applications, with the general exception of state schools, require letters of recommendation. Two types of recommendations are usually requested: a teacher and a school or counselor recommendation. Other types of recommendations are rare, so they will not be described here.
1.) On behalf of Friends Seminary, the college counselors write a letter of recommendation for every senior. This happens automatically; you do not need to request this letter of recommendation. It is sent to every school to which a student applies, regardless of whether or not the school requires it.
2.) Usually, a college will require such a letter, and will include in the application materials a form called “School Report” or “Counselor’s Report.” We automatically create a Common Application School Report for every student. In the Senior Seminar, students will electronically sign the confidentiality clause. We require students to waive their right to read the report.
3.) If a college does not use the Common Application and provides a specific School Report, please have the appropriate form electronically forwarded to the College Counseling Office.
4.) A final list of the colleges you are applying to is due on November 17, 2025. Once this list is approved by the College Counselors, any additions or deletions must be communicated in writing.
5.) The College Counseling Office is responsible for submitting:
School Report - Common Application Form or Institutional Form
Transcript - including other high schools attended such as School Year Abroad.
Counselor Letter of Recommendation
School Profile
Discipline Reporting
Students and parents should be aware that some colleges and universities require students to self-report discipline issues in their Questions section of the Common Application or on their institutional applications if they do not use the Common Application.
Please be assured that our goal is to support the student in honestly, and effectively reporting discipline incidents.
